2 minutes

5 unknown Gmail tricks that increase your productivity

This free Gmail Guide is for those who already use Gmail and want to take full advantage of its many productivity features.

1. Unlimited unique email addresses.

You just put a PLUS after your name. A + after your alias and some text to make rules for automatically marking your emails. [alias]+[whatever].com

For example, if you use the email address, all messages sent to that address will be automatically tagged with the 'newsletter' label. You can use this trick to create rules for organizing your emails and making it easier to find them later. Just be sure to use a different text for each rule you create. You can also add a '.' wherever you want to further customize your email address.

2. Inbox filtering and organization

Are you tired of sifting through a cluttered inbox? Try using labels to filter and organize your Gmail messages. Labels are like little tags that you can attach to your emails to help you find and sort them more efficiently. For example, if you get a lot of emails about work, you can create a "Work" label and apply it to all your work-related emails. This way, you can easily locate all your work emails by clicking on the "Work" label.<br><br>In addition to manually labeling your emails, you can also set up rules to automatically categorize messages based on certain criteria. For example, you can create a rule that automatically assigns a "Newsletters" label to any email with the word "newsletter" in the subject line. This can save you even more time by eliminating the need to manually label emails. So don't let a cluttered inbox slow you down – start using labels to streamline your email organization today.

3. Create and save business mail

Here's how to set up email templates in Gmail:

  1. Click on the gear icon in Gmail.
  2. Click "View all settings.
  3. Select "Advanced.
  4. Enable "Templates.
  5. Click "Save.

To use an email template while composing a new email:

  1. Click the three dots in the upper right corner of the screen where you are composing a new e-mail.
  2. Select "Templates.
  3. Choose the template you want to use from the list or create a new template.
  4. Fill in the template details and send your email."

4. Schedule the sending of emails

After composing your email, click on the arrow next to "Send". You can then set the time when the email should be sent.

5. Delete emails with large attachments to save space in your Gmail account

To search for and delete large messages in Gmail, type "larger:5M" in the search bar. This will retrieve all messages larger than 5 megabytes in your inbox. 

6. Google calendar - Calendar

Take advantage of Google Calendar integration to schedule and manage important SEO deadlines and appointments.

What did we cover today:

  1. How to create special email addresses for specific tasks.
  2. How to create rules to filter and organize your emails.
  3. How to create email templates to save time sending common emails.
  4. How to schedule emails to be sent later so you can send them at the right time.
  5. How to find and delete emails with large attachments to save space in your mailbox.

If you have trouble applying these tips, contact a professional IT support for help.

Mo Sahardid

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